Imagine being a client receiving two project tracking reports. The first one has clear results and is expertly white-labeled, complete with the agency's branding (fonts, colors, and logos). The second one is a spreadsheet with a jumble of important-looking numbers and graphs. 

Which would have more authority, in your opinion? Which do you think would be easier for clients to understand, even if the data was the same? The former one, right? 

White-labeled solutions have become a top priority for clients and agencies because of their ability to visualize numbers and synthesize valuable insights without the hassle of deciphering raw data from spreadsheets.

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Agency owners are looking for white-label project management platforms that they can customize and make their own. That way, when they interact with their clients, it’ll have their professional, branded feel - custom logo, custom colors, custom domain, custom fonts, etc. Their goal is ultimately to manage client projects effortlessly but not necessarily tied to a default software look.

Whether you are looking for a highly customizable platform that can be changed to suit your team’s needs, or you want a quick all-in-one solution, there are options out there. 

To help facilitate your decision-making, we’ve compiled a list of 7 great white-label options that can provide you with the right set of tools for the job.

Best White-Label Project Management Software for Agencies

Here are the best white-label project management software for agencies: They offer intuitive dashboards, robust reporting features, and real-time updates while allowing customization to reflect your agency’s brand.

1. ManyRequests‍

Best white-label solution for design and creative agencies

ManyRequests isn't just a project management tool but rather a complete suite of tools made for service providers to help customers serve themselves.

The platform comes with a variety of features that can make your job considerably easier. 

ManyRequests offers nine different modules for managing portals, billings, services (products), requests, client management, and more. 

These modules are also where you can access all your settings and preferences for features. 

As part of its white-label capabilities, the software allows you to customize your URL, use your own logo, and choose between light and dark themes. 

In addition to modules, you can customize your portal by managing notifications, which your team and clients to receive) and permissions and preferences.

You can simply impersonate as a client to see how your portal looks for your clients as well as for other roles. (teams and other admins).

ManyRequests Features:

Task Management

ManyRequests offers a solution to managing and organizing client tasks (called '”requests,” users can also change this to "tasks" or "projects," etc.). You can create and customize tasks, assign them to personnel, add due dates, and keep files and information with the task as it moves statuses.

Client Communication

ManyRequests also incorporates a "discussion" area that allows you to communicate with your customers and team on specific requests. This is great to keep tabs on projects as it integrates into your tasks, file sharing, and information collection so you can keep everything in one place.

Billing and Invoicing

Billing is an essential part of any business, and ManyRequests provides built-in functionality to help manage and create invoices and payments for your customers, with out-of-the-box Stripe and manual payment integrations. 

Integration

While ManyRequests provides a wide array of functionalities, there are a lot of other programs that you can use to enhance its capabilities. ManyRequests provides integration with many services such as Tawk.to, HubSpot, Google Analytics, and other marketing-related tools.

ManyRequests Pros:

• It’s not a generic project management platform with features you don’t need. ManyRequests is dedicated to creative agencies, helping them manage projects effectively and ensure client satisfaction. 
• ManyRequests is an all-in-one software that takes a holistic approach where your billing, client management, and automation are in one place, all working together. This gives you a robust base to run your business and reduces the stress of juggling multiple tools.
• ManyRequests is a modern yet easy-to-use project management platform that has no learning curve. 
• The platform offers exceptional customer support via live chat and email and resolves queries within one business day or faster. 

ManyRequests Pricing: 

ManyRequests offers three paid plans, including:

• Starter - $99/month 
• Core - $149/month
• Pro - $399/month

User ratings: 4.5/5

2. VivifyScrum‍

Best white-labeled project management software for businesses that uses scrum framework 

VivifyScrum is another good option when it comes to white label project management software. This platform really stands out if your business uses the scrum framework. 

With a specially designed “scrum board” and several other scrum-friendly aspects, VivifyScrum works in conjunction with your company's processes.

VivifyScrum offers extensive white-label features for agile teams:

• Custom branding: You can put your brand’s name, logo, and brand colors
• Create a custom domain for your users
• Create a flexible payment model that suits your customers’ needs
• Provides custom white-label documentation for your brand
• Custom development of features for your customers

You can also custom-brand your workspace to match your branding. Moreover, VivifyScrum has a built-in white-label tracker and work logs that can help you track your team’s activity. 

VivifyScrum features:

Kanban and Scrum Boards

VivifyScrum offers two main ways to organize and track work. 

While Kanban boards can be found in most project management software, the Scrum board is something specifically designed to meet the needs of companies that follow the Scrum framework. It allows you to organize your work into iterations and sprints, and you can even have multiple sprints active for different teams.

Team Management

You will also find a unique team management tool that allows you to track your team members’ progress as well as check on them to ensure they aren’t overbooked. Managing workloads is an important part of running a company efficiently, so having a quick overview tool can really go a long way.

Time Management

VivifyScrum has an integrated time tracking function that allows you to see how much time your team has spent on specific tasks. Worklogs will be automatically tracked and then can be reviewed in reports or even sent directly with an invoice.

Free Scrum Training

If you’re a fan of Scrum, then you can put VivifyScrum EDU to work for you and your company. VivifyScrum provides this as a free resource to its customers so that they can better understand the Scrum process.

VivifyScrum Pros:

• VivifyScrum can cover all aspects of a business, from project management to team management, collaboration, and invoicing. 
• VivifyScrum automatically generates a project calendar that shows each team member's engagement. Users can also customize the project Scrum and Kanban board and access them through the web, desktop, or VivifyScrum's iOS app.
• You can upload relevant files using drag-and-drop to provide more details on an item. The sidebar allows you to manage and search files on the "Files" page.
• VivifyScrum has no learning curve. It makes working with your clients easier, and you can see what you’re working on and comment on tasks and ideas. 

VivifyScrum Cons:

• Unlike ManyRequests, you cannot see how your portal looks for your clients or team members. 
• Many users have complained of VivifyScrum’s clunky UI. Navigation is not user-friendly, and some elements are auto-saving while others are not. This creates an inconsistent user experience. 
• You cannot use time-tracking and invoicing in basic plans. 

VivifyScrum Pricing: 

VivifyScrum offers four paid plans, including:

• Starter - $10/month (For teams up to 10 members)
• Standard - $6 /user/month (For teams between 11 and 50 members)
• Growth - $5 /user/month (For teams between 51 and 100 members)
• Enterprise - custom pricing (For teams with 100+ members)

User ratings: 4.4/5

3. Clinked‍

Best white-labeled project management software for building custom portal (bespoke) matching your requirements 

Clinked is another software that focuses on client interfacing and communication. The platform doesn’t provide as many features and functions as the first 2 options, but it does provide great features that allow you to communicate and collaborate with customers.

Its custom client portal allows you to customize your login screens, background colors, domain name, URL, images, terminology, and mobile app. Clinked white-label mobile apps ensure your branding stays front and center with a custom white-label mobile app that can be downloaded for iOS and Android.

You also get the freedom to build your own platform using Clinked’s private cloud, with the flexibility to customize your user interface design and add new features. The platform takes the security of your data quite seriously, with two-factor authentication, user-based permissions, an audit trail, and encryption in transit and at rest. 

Clinked’s Features:

Workspaces

Clinked provides a customizable dedicated page for projects and/or clients. 

This allows you to collaborate in real-time, share important documents and files, and even track the activity associated with the client or project. This is a great way to keep your client in the loop while also having a single location for all of the information you need.

Communication

With a heavy focus on communication and customer relations, Clinked provides integrated group chat functionality that can be used with a mobile app. 

Collaboration

Clinked also provides a simple and fluid system that makes collaboration easy. Whether you are coordinating with another team member, file sharing with a client, or requesting approvals, Clinked provides smooth functionality.

Branded Mobile App

The white-label capabilities don’t stop at a custom URL, you can actually set up and customize Clinked’s mobile app as well. This can add a tremendous amount of credibility and professionalism to your brand when your clients see a custom mobile app designed for them.

Clinked Pros: 

• Clinked offers a complete suite of features for white-labeling. Whether you want to customize your portal or create a bespoke platform, Clinked is one of the best platforms. 

• Collaboration is quite simple at Clinked. Assign tasks to members, set deadlines, and monitor progress. Your dashboard keeps you up-to-date on all recent activities. 

• Clinked is available on a Private Cloud or Public Cloud (AWS servers) and provides users with bank-grade security for all packages.

• Users can integrate over 3000 apps using Zapier integrations. 

Clinked Cons: 

• Many users have mentioned that the notification system could be more customizable and comprehensive, allowing users to receive notifications in a more personalized and timely manner. 

• Clinked UI is quite old-fashioned, and the processing time for action is jammed. 

• It’s expensive to add a lot of reviewers. You can only add a limited reviewer in your Clinked dashboard.

Clinked Pricing: 

Clinked offers four paid plans, including:

• Lite - $119/month
• Standard - $299/month
• Premium - $599/month
• Enterprise - Contact us

User ratings: 4.8/5

4. ProofHub‍

Best white-labeled project management software for medium to large businesses where individual task supervision is essential 

ProofHub is all about organizing and structuring information for maximum efficiency and effectiveness. The platform is designed around the idea that projects and tasks are best completed when the information is organized and structured. 

ProofHub uses discussion boards, process visualization, and a clean interface to ensure all of your information is displayed in an easy-to-understand way.

With ProofHub white label capabilities, you can add:

• Custom role that allows access rights according to your business needs and preferences. 

• Private task lists to help you keep your tasks organized privately unless anyone is added by default or is added by the creator. 

• IP restrictions in ProofHub make sure that only those belonging to the same network have access to the platform. 

ProofHub provides a bird's eye view of the status of the project to remain on schedule, meet deadlines, and accomplish your objectives. 

ProofHub’s features:

Discussion Boards

Discussion boards eliminate the need for long email chains by providing a quick and easy place to post and comment. Boards can be created for a wide variety of reasons and act as a central point for communication and collaboration between team members and clients.

Plan Visualization

ProofHub utilizes Gantt and Kanban boards to make it easier to structure and visualize projects. These are great organizational tools that provide a simple way to create a step-by-step process to ensure project success.

Robust Calendar

ProofHub provides excellent calendar functions that allow you to track all your due dates. Features such as recurring events, reminders, and different calendar views can really help with staying on top of your workload. 

ProofHub also integrates with a number of popular apps so you can have all of your information in one place.

Request Forms

Request forms allow you to easily organize support queries and request tickets even from outside of the platform. Bring these requests directly into ProofHub and structure them accordingly with ease.

ProofHub’s Pros:

• ProofHub gives you complete control over your teams and projects. You can easily assign tasks, set deadlines, and monitor progress. 

• Proofhub’s intuitive design and user-friendly interface make it easy for the team to get started. 

• With features like time-tracking and performance reports, you can ensure that everyone is contributing to the project’s success. 

• You can create a custom workflow to automate repetitive tasks, saving your team time and effort. 

ProofHub’s Cons:

• Proofhub lacks integration with commonly used platforms like Slack, Trello, and Asana. If your team is using any of these tools, you might encounter bottlenecks. 

• Many users have complained about ProofHubs’s slow customer support. The support team may take a while to respond, which can be frustrating on a tight deadline. 

• While notifications are important to get your teams informed, many users have complained that they are overwhelming. With so many notifications, it can be distracting to focus on the task at hand. 

ProofHub’s pricing:

ProofHub offers two paid plans:

• Large teams - $139/month (100 users)
• Small teams - $79/month (10 users)

User ratings: 4.6/5

5. SuiteDash‍

Best white-labeled project management software for small business owners who want to manage everything in one place

SuiteDash markets itself as the “all-in-one” business suite software, so it provides quite a lot of functionality beyond what you’d typically expect from a project management software.

This includes things such as an integrated CRM and email marketing. While this adds a lot of functionality to the platform, we are just going to focus on the project management side of things.

SuiteDash provides a fully branded experience right from your login page. You can customize your login screen with custom branding, slideshows, or announcements. Your clients and staff can access the portal with your custom URL, or they can install your white-label mobile app on their phone or tablet and access SuiteDash on the go. 

SuiteDash is fully customizable to fit your business’ unique needs. Each client will have access to only the pages, documents, and files you designate for them. Using the dynamic block builder, you can easily build and customize unlimited dashboards. 

SuiteDash’s Features: 

Project Templates

SuiteDash allows you to create templates that can be applied to new projects as they come in. These templates can save a ton of time by automatically generating steps and tasks for projects. This is an excellent tool if you consistently see the same type of projects, allowing you to quickly set up and apply an established process.

Trigger/Action Automation

SuiteDash really focuses on automation, and one of the most helpful tools is the ability to set up triggers and automated actions. 

Events such as project completion can trigger an action like sending an email or adding a new team member to the project. This can really help automate your workflow and save tons of time on administration.

Overall Automation

Beyond the trigger/action automation, there are several other functions that help SuiteDash standout from the crowd. Email notifications can be set up for just about anything on the platform. Templates can be assigned automatically, and projects can be auto-generated during the onboarding process.

Singular Login

You only need one login credential to access all of SuiteDash. This is a great way to alleviate having to remember multiple passwords and usernames and provides a single source for all of your company needs.

SuiteDash’s Pros:

• SuiteDash allows client interactions, including tasks, messages, requests, and files, to be managed in one place, making it easier to oversee projects and improve efficiency. 
• You can entirely automate the lead-to-client onboarding process. Once a client is signed, they can then set up their billing. Once paid, they will be provided with a client portal where they can upload the tasks and assets for your team to access. 
• SuiteDash is an all-in-one platform; you will find almost everything related to project tracking and client management. 

SuiteDash Cons:

• Despite having a high internet speed, many users have complained that SuiteDash takes more than a few seconds to load pages, which can be frustrating and time-consuming. 
• With so many features, it can become difficult for users to navigate options and get things done quickly. You’ll have to master the platform to know what’s where. 
• SuiteDash is a complex, feature-rich project management platform that might look intimidating to set up. You’ll have to read the documentation and watch the training videos to get started.

SuiteDash Pricing:

SuiteDash offers three paid plans, including:

• Start - $19/month
• Thrive - $49/month
• Pinnacle-  $99/month 

User ratings: 4.8/5

6. FreedCamp‍

Best white-labeled project management software for businesses on a tight budget

FreedCamp offers its base features for free. However, the white-label capability is only provided under the Enterprise price plan. Freedcamp provides a good all-around white label project management software that incorporates a little bit of everything.

You can customize the look and feel of your client portal by adding your brand logo, colors, and images. FreedCamp also offers custom domain hosting for projects owned by the person who enables white labeling in their account. You or any other invited user invited by you can switch from yoursite.freedcamp.com to freedcamp.com to see all projects.

FreedCamp is perfect for users looking for a straightforward software solution that provides all the basic project management features at affordable rates. Very few project management software programs on the market offer unlimited storage, users, and projects with their free version. 

From management and planning to collaboration and reporting, you will find everything at FreedCamp at a very affordable price. 

FreedCamp’s Features: 

Custom Widgets

FreedCamp allows users to build and implement their own widgets to show any type of information from the platform. This can provide excellent use when monitoring multiple projects, tracking time, and more.

File Edits

While most project management software allows file sharing, Freedcamp takes it one step further by allowing you to edit the files within its platform. This removes having to download the file, edit it on your computer, and then reupload it. 

Wiki

Freedcamp has a built-in library that your organization can utilize to save important documentation and files. This creates a one-stop-shop for any relevant information you might need for ongoing projects or customers. It can also serve as an excellent place to store company policies, processes, and more.

3rd Party Integration

FreedCamp integrates with a number of 3rd party options, including Zapier, Google Drive, Google Calendar, OneDrive, DropBox, and more. This can provide a lot of flexibility to your organization, as you can be sure the platform plays nicely with your existing software services.

FreedCamp’s Pros: 

• The biggest benefit of FreedCamp is the price. The software has a lot to offer for very little. 
• If you’re looking for a tool to get started with basic features like task tracking, time spent on those tasks, creating team discussions, and building invoicing, then FreedCamp is for you. 
• FreedCamp offers security features like SSO, 2FA, and account permissions features to protect your business against any security threats. 
• Even as a free user, FreedCamp provides diligent support to help you get started. 

FreedCamp’s Cons:

• Many users have complained that FreedCamp is difficult to navigate when there are many projects running and people can’t find which project they are working on. 
• All FreedCamp pricing tiers have access to some sort of support, but the company hides phone support behind another paywall. You’ll have to purchase its enterprise plan to talk to an actual human being. 
• With affordable pricing comes limited functionality. You’ll have to leave all fancy features like integrations, templates, and reporting behind in the free plan. 

FreedCamp Pricing:   

FreedCamp is extremely is affordable for its first two pricing tiers and relatively when it comes to the top enterprise tier:

• Free - Unlimited projects, tasks, storage, and users. 
• Minimalist - $1.49/ user per month 
• Business - $7.49/ user per month
• Enterprise - $16.99/ user per month 

User ratings: 4.6/5

7. Teamwork‍

Best white-labeled project management software for managing entire product lifecycles 

Teamwork is a great team management tool, project management platform, and client management system. It makes it easy for you and your team to monitor everything important to bringing a product to life. 

Teamwork focuses on providing a smooth and easy-to-use interface. It's a flexible project management solution that allows teams to manage the entire product lifecycle. This could mean drilling down on daily tasks, an overview of the project’s progress, or the company’s milestone vision board. 

For workspaces that want a more branded experience, Teamwork’s white labeling features will help you do that. Users can customize workspace logos, colors, and URLs to give it the look and feel of your brand. 

Teamwork’s Features: 

Multiple Layouts

Organize your tasks and projects with Kanban boards, task lists, or calendar layouts. Teamwork provides several different structures you can use to view your projects in the perfect way.

Teamwork Spaces

Teamwork spaces are knowledge repositories that make documentation easier to find. You can link any space within a project to keep all essential information in one central location. 

Multi-Device Integration

Whether you use iOS, Android, or desktops to complete your work, Teamwork has you covered with well-developed software. You can easily choose between using your computer and phone while retaining the same functionality and access to all of your projects.

Workload planner

Teamwork makes it easy to send invoices and track the time you spend on your projects all in one place. If your employees go over their capacity, you’ll see a visual identifier that indicates the need to redistribute pending to available team members. 

Teamwork’s Pros: 

• The top benefit of using Teamwork is its ease of use and learning curve. It offers multiple intuitive and simple dashboards, and it has many great resources to help you understand the platform. 

• Teamwork will help you directly work with your clients on projects. You can set them as followers, and they can easily track the project's progress without interfering. 

• Integrated time-tracking tools let team members log hours directly within the platform, making it easier to monitor time spent on tasks and projects, which is helpful for billing and productivity analysis.

• The platform offers reporting tools that provide insights into project progress, team performance, and resource utilization, helping managers make data-driven decisions.

Teamwork Cons: 

• Teamwork can quickly become expensive as you scale, so if you’re a team looking for expansion, it might not be a great fit. 

• The platform’s functionality is primarily web-based, and offline access or limited functionality when not connected to the internet may be a drawback for some users.

Teamwork Pricing: 

Teamwork offers four paid plans, including:

• Deliver - $13.99 /user/month 
• Grow - $25.99/user/month
• Scale - $65.99/month
• Enterprise - Custom pricing

User ratings: 4.5/5

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Wrap-Up

There are obviously a lot of choices and options to choose from when it comes to finding the right software suite for your situation. It really comes down to what you are looking to get out of your software and what features you need in order to succeed.

White label features allow you to provide a customizable experience that makes the client feel important and part of the process.

If you are a design and creative agency looking for a dedicated project management tool with comprehensive white-labeling features, ManyRequests is a great option. It provides a robust suite of tools and features that can optimize your processes while also ensuring your clients feel valued.

For businesses that want to manage everything in one place and are on a tight budget, FreedCamp and SuiteDash are the best options. 

Lastly, for medium—to large businesses that want an all-in-one platform for project tracking, client management, and bespoke white-labeling, ProofHub, Clinked, and Teamwork are great options.  

No matter what your need is, this list has an option for everything.

Originally published Mar 17 2021

Frequently Asked Questions

1. What is a white label software? 

White label software is a program, usually web-based, that can be fully-customized to fit your branding so that end-users or employees can't recognize it was licensed from a third-party.

2. What's the best project management software for small businesses? 

It depends. Every small business has its own unique set of needs, so there's no one-size-fits-all answer.

3. Can I white label my project management suite? 

Yes! There are many solutions out there available to white label your project management software.

4. Which project management software options are available for white-labeling? 

Some of the options available in the space are ManyRequests, Clinked, SuiteDash, VivifyScrum, and more.

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